Document Controller

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Freelance Document Controller Dingwall

Senior Documentation Specialist

Rating:	Unrated (New)
Hourly Rate:	£44.44
Available From:	Now
Seller ID:	284203

[ Top | CV | Skills ]

CV

Fully conversant with requirements for successful Document & Data Control with 25 years experience in Document Control, and Information and Records Management. I have worked globally for most of the major Oil companies and contractors. Proactive and enthusiastic - an excellent organiser, practical, disciplined and methodical. Good technical documentation knowledge. Very focused and hard working but retaining a sense of humour and generally get on well with most people whilst remaining respectful of other cultures. Totally adaptable to any industry, environment, system and software. Proven, checkable, track record. IT Literate and quick learner.

I am seeking an interesting, challenging position with a progressive organization that appreciates the benefits of efficient and effective document and data management. Hoping to use best practices and lessons learned from previous roles, in conjunction with skills, ability, and experience, to make a meaningful contribution to a project and/or organizations success. Willing to relocate.

Employment History

(Feb 2007 to Jan 2008)

Site Document Controller

ho chi minh city, vietnam

I have been responsible for defining and/or implementing Project/Company Document Control requirements and the management of document control sections. Ensuring all documentation and drawings are correctly identified, coded, and registered in accordance with project requirements, then filed in such a manner as to be easily retrievable and that their distribution is adequately recorded and controlled. Development, implementation and maintenance of the document control organization and team functions, document management strategies, procedures, work instructions, work methods and guidelines and EDMS update and maintenance. Provide IM Leadership and steward IM performance against overall project objectives. Providing practical solutions I can rapidly establish a document control system adaptable to all requirements and suitable for tracking all documentation and correspondence etc. Responsible for the design and implementation of EDM systems, in particular defining required attributes (metadata) and file structures. Good understanding of Integrated Document and Data management requirements and receiving Data in a structured useable format. IT literate and can usually quickly adapt to any software or system. Good communicator used to extensive liaison and cooperation with company departments, project management team, and contractors.

(Sep 2006 to Feb 2007)

commissioning document control coordinator

ulsan, korea and luanda, angola

responsible for the successful close-out of ulsan project office and ensuring the timely efficient transfer of electronic and hard copy documentation to the luanda office and fpso. setting up and running the document control systems in luanda office to support onshore and offshore huc and start-up teams. establishing a library system in luanda to ensure, rapid, precise and reliable access to the project engineering information. coordinating implementation of the hardware for library and generating and maintaining the master document registers. managing the document control system including transmittals, revision control, and status and transfer of red-line drawing mark-ups to contractor for as-building. ensuring hard copy library on fpso maintained and up-to-date. single point of contact for all engineering and vendor document requests and queries.

(Jun 2005 to Sep 2006)

information management coordinator

algeciras,spain , houston,usa , jakarta,indonesia

overall responsibility for the documentation management function, processes and supporting systems on the project, ensuring effective control of all project information and documentation in accordance with exxonmobil requirements. provide im leadership to the project and direction to all exxonmobil and contractors document control staff. development, implementation and maintenance of document control function, document management strategies, procedures and work methods, edms maintenance. review of contractors mdr, smdr and provide information

(Jan 2004 to Jun 2005)

edms specialist /snr document controller

scottish water solutions , inverness, uk

responsible for the implementation of a document control system and procedures, and the successful introduction, establishment and maintenance of an edms (build-on-line). defining metadata requirements and filing structure for edms, then providing user training, advice and support. contact point for all document control and edms queries.

(Nov 2002 to Jan 2004)

snr document control specialist

marathon oil co , malabo, equatorial guinea

senior document control specialist responsible for establishing site based document control section to receive, validate and control all project related documentation produced by main engineering design contractor, vendors and on-site fabrication contractors. ensure that all documentation produced in line with marathon procedures and advising contractors of deficiencies. establish registers, filing system, and distribution matrix to ensure documentation and drawings issued to relevant personnel in a timely manner. update company edms – cimage – and maintain local hard copy library. maintain comprehensive documentation register and issue status reports as required. expedite outstanding documentation deliverables and act as focal point for all documentation queries. constant liaison with on-site marathon project team members, on-site contractors, and houston based project management team and design contractor.

(Apr 2002 to Oct 2002)

document controller / edms specialist

conoco indonesia inc. ltd , jakarta, indonesia

responsible for upgrading ciil’s ability to accept and control documents being generated from various projects, and improve the quality of information within the operational and functional groups. assist in design of, and supervise implementation of computer based edms (livelink). specify requirements for the edms with respect to required categories and attributes. assist in defining structured data requirements to allow integration of data and documentation. create updated procedures and processes for document control ensuring ciil and pertamina requirements are adhered to. ensure that ciil receive a complete and cohesive record of all technical documentation from projects.

(May 2001 to Mar 2002)

document control/im consultant

chevrontexaco, houston, texas,usa & reading, uk

responsible for providing document control input into the design, development and deployment of a documentum edm system and integrated data management warehouse. perform detailed evaluation of requirements and advise as to metadata requirements. provide project specific procedures to implement effective document control, document expediting, and control the flow of documentation between the various project locations. set-up doc control registers to monitor the documents from the feed contractor and implement and update procedures for the closeout of feed. control all ongoing documentation for the egtl project feed contract and ensure correct input into company edms.

(Apr 1999 to Apr 2001)

senior document controller

wcrm track alliance , rail house, crewe, uk

investigate, develop and implement document control system and procedures. responsible for controlling the flow, tracking and storage of all documentation issued and received on behalf of the project team. register, scan and distribute copies and maintain an electronic repository of images. produce reports and undertake searches as necessary. recruit, train and manage doc. control assistants and admin staff in out based locations. ensure that sub-contractors document control systems are functioning in line with project requirements.

(Feb 1998 to Jan 1999)

document management specialist

cabinda gulf oil co.(chevron), cabinda, angola, west africa

assisting in implementation of new document management system - saros - for controlling all drawings. liaison with programmer and advising requirements. clean up of existing drawing files on network drive, removing obsolete and irrelevant drawings, and creating new file structure. responsible for reviewing all drawings - more than 30,000!) - a3, full size and electronic, then combining all the information to produce a definitive drawing register. receipt, printing, distribution and filing of all ongoing drawings - due to remote location these were mostly transferred electronically. responsible for operation of new document management system, instructing draughtsmen/designers in it’s use and dealing with any problems.

(Jun 1997 to Feb 1998)

document controller

saipem a/g , san donato, milan, italy

responsible for controlling all project documentation - design and construction documentation produced by saipem, and incoming supplier/vendor documentation - in accordance with contractual requirements. numbering, receipt, registration, distribution and filing of all documentation in a timely manner. issuing status reports and monitoring deliverable dates. chasing up outstanding documentation and advising management of problems. revising document control procedures and implementing improvements. liaison with project management, engineering and q.a. departments and answering queries from client as they arise.

Education

( 1980 to 1980)

Various

qualifications gained:-

‘o’ level - mathematics, english, arithmetic, history
french, chemistry, modern studies, physics
higher - mathematics, english, history, physics

degree - ba business administration

memberships – records management society

Work Experience Cont

jun 1997 - feb 1998 saipem a/g - san donato, milan, italy
document controller
project : soku oil rim development
responsible for controlling all project documentation - design and construction documentation produced by saipem, and incoming supplier/vendor documentation - in accordance with contractual requirements. numbering, receipt, registration, distribution and filing of all documentation in a timely manner. issuing status reports and monitoring deliverable dates. chasing up outstanding documentation and advising management of problems. revising document control procedures and implementing improvements. liaison with project management, engineering and q.a. departments and answering queries from client as they arise.

jan 1995 - may 1997 a.w.e. - aldermaston, berkshire,uk
senior document controller
project : all ongoing construction
responsible for introducing a document control service in accordance with iso 9000, to identify, register, distribute and file all project documentation. preparation and implementation of document control procedures, then set-up and operate the document control section. all documentation initially tracked on brown and root endos system, thereafter on access database. issue status reports to management. reporting to qa/qc manager and liaison with project managers and engineers.

jul 1993 - oct 1994 stena offshore a/s - stavanger, norway
senior document controller
project : lillefrigg and frostpipe sealine tie-ins
responsible for review of document control system, implementing changes where required. converting records from spreadsheet format to paradox database. receipt, registration, distribution and filing of all project documentation and correspondence. tracking of certification, maintaining procurement register and co-ordination of non-conformance reporting. preparation of final documentation completion files for client presentation. expediting overdue documentation. ongoing training of local hire staff.

nov 1990 - mar 1993 amerada hess ltd – ardersier, uk and gijon, asturias, spain
document controller/certification engineer
project : scott development
reviewing and commenting on project procedures. aadapting paradox database to suit tracking and status reporting of documentation associated with large scale project. mobilised to site where responsible for receipt, distribution, registering, transmitting, and filing all drawings, specifications, site queries, weld procedures etc associated with the project. ensuring that all documentation identified and numbered correctly. interface with contracts and planning departments to ensure document issues and receipts are in accordance with schedule. interface with other disciplines to ensure that engineering requirements are adhered to. issuing site team and project management with status reports and highlighting overdue/outstanding docs. transferred to spain as certification engineer monitoring the fabrication of four bottle assemblies. responsible for verifying that all work was carried out using approved procedures and specifications, by suitably qualified personnel. ensuring proposed documentation formats acceptable and that there would be a timely and progressive handover of certification packages. reviewing shop drawings and cutting sheets and checking material traceability. monitoring fabrication activities and reporting progress to management. receipt, review, verification and endorsement of certification packages on behalf of company. advising contractor of deficiencies preventing approval.

may 1990 - oct 1990 shell uk - tain, ross-shire,uk
documentation controller
project : gannet pipeline development
responsible for initiating a document control system to cover administration and the receipt, identification, distribution and filing of all documentation. setting-up and operating a pipe tracking system for all pipe and weld history tracing, and controlling and recording the receipt, storage, movement and stock reconciliation of all material. daily receipt, review and endorsement of contractors inspection reports, and also receipt, review and endorsement of weld histories and material reports. advising contractor of deficiencies. assisting department of energy inspector with audits and attending site meetings with shell representative.

work experience (cont)
may 1989 - may 1990 bp petroleum development ltd - nigg, tain, ross-shire,uk
document controller
project : miller development
responsible for setting up a site based document control section in accordance with bp document control procedures. section responsible for the receipt, registration, distribution and storage of all documentation and drawings from bp central project office and contractors. all documentation tracked on an ibm personal computer. issuing status reports and monitoring deliverable dates. expediting outstanding and late documentation.

jun 1988 - mar 1989 mapel norge a/s - stavanger, norway
piping data co-ordinator
project : veslefrik a & b
attached to project drawing office. checking of isometric drawings, ensuring material listings and weld identification correct. isometric material and weld take-offs. transferring all information onto computer input sheets. checking of computer printouts and input and up-dating of computer records. responsible for ensuring correct input of material and weld details from isometrics. information used by purchasing and quality departments so accuracy essential. updating of drawing and material registers .

nov 1987 - jun 1988 british gas plc - fabrication yard, ardersier, uk
document controller/ asst certification engineer
project : morecambe bay phase 1 stage 2
member of site based project management team. initially responsible for the setting up and running of a document control section to meet the requirements of bs5750. responsible for the receipt, indexing, distribution and filing of all documentation and drawings. ensuring correct distribution of all documentation in a timely manner and updating of all registers. auditing team members making sure that everyone was using latest revisions of documentation and removing outdated documents. tracking of site queries and cross-referencing to affected documentation. advising team members of review return dates and reminding them as deadlines approached. assisting certification engineer - responsible for the review and approval of all piping certification packages presented by the contractor. advising of deficiencies preventing approval. maintaining and issuing of status reports.

jan 1983 - oct 1987 highlands fabricators – fab yard, nigg, tain, ross-shire,uk
certification assistant
projects : shell eider, marathon brae ‘b’, bp se forties, hutton tlp
working as part of certification team responsible for piping and structural certification. updating, review and correction of computer records, weld histories and material traceability. ensuring project requirements adhered to and chasing up outstanding documentation. presentation of packages to client and certifying authority and obtaining necessary approvals. liaison with production, quality, and materials departments and also with clients representatives and certifying authority. initially involved with structural work then responsible for all pipework-related documentation. issuing and controlling flow of isometrics and inspection reports between departments. marking up of isometric drawings, as per work carried out. notifying drawing office of design changes and new weldline idents. maintaining status reports and ensuring satisfactory levels of ndt carried out. updating of computer records and compilation of piping certification packages.