Assisting the HR Officer in any administrative duties in relation to the recruitment process. Ensure that equal opportunity records are up-to-date and produce reports bi-annually. Entering absences into an HR Database and producing monthly reports. Checking timesheets for accuracy and completeness. Chasing where necessary and ensuring that they are completing on time. Assisting the HR Officer with the administration involved in arranging internal and external training courses including updating training records. Ensuring that HR records are up to date including personnel files, HR database and the staff organisational chart. Responsible for assisting the HR Officer with arranging and coordinating induction days. Answering general HR and training queries. Ensure that all HR and training files are kept up to date and filing is completed in a timely and efficient manner. To provide cover for the HR Officer in their absence

Corporate receptionist for Hamilton Mayday (ongoing assignment)
Answering the telephone and transferring calls to the appropriate department, receiving all visitors pleasantly and dealing with their enquiries efficiently.
Liaising with other administrative staff, booking taxis for clients and staff, booking couriers and other administrative duties.

Answering the telephone and transferring calls to the appropriate department, liaising with other administrative staff and ensuring the reception desk and waiting areas were kept tidy and making reservations for meeting rooms.

General office duties, managing the switchboard efficiently including filing, photocopying and typing, providing information for management, preparing reports and statistics, liaising with other administrative staff, partner clubs, and departments, receiving all visitors pleasantly and dealing with their enquiries efficiently, ensuring the reception desk and waiting areas were kept tidy. Co-ordinate emergency services as required (fire alarm procedure)
Making reservations for members, processing payments and dealing with invoices.

Answering the telephone and transferring calls to the appropriate department.
Booking taxi’s for clients and staff, booking couriers and liaising with other administrative staff, typing menus and helping at events, updating the company website on a weekly basis and general office duties, including filing, photocopying and typing.