Providing full range of administrative and organizational support
Responsibility for the reception ( one secretary , office-manager, drivers)
Travel coordinator ( visas . work permit , tickets)
Responsible for guarantees from banks, bank cards for employees
Leasing of the company’s transport
Doing reports for the main office in Japan
HR manager (all types of insurance for employees and transport, vacation lists, etc)
Interpreting and translating
Business correspondence
Being in contact with the Japanese management (organizing their staying in Moscow, etc)
Collecting information for reports

Also working as a freelance export/import agent for a UK importer.

Manage all incoming and outgoing correspondence.
Assistance to managers expatriates with administrative matters.
Travel arrangements, visa support.
Meetings and guest visits coordination.
Make sure all is ready for the meetings (restaurant booked, driver informed, meeting room prepared etc.).
Participation in negotiations.
Participation in various Administrative department projects.
Provide full administrative support to Partners (Expatriates).
Manage the schedule.
Keep a filing system.
Prepare and submit Expense reports.
Maintain contact data-base in order and up to date.
Provide any additional support requested.
Provide support in monitoring/organizing work permits, visas.
Presentations

provide planning and scheduling of both Directors;
organize internal and external meetings;
handle phone calls and incoming/outgoing mails;
keep various reports;
organize the document flow;
provide interpreting and translating services;
maintain and update database;
make arrangements for business trips and provide visa support;
handle business correspondence;
handle over documents to the responsible managers;
organize archiving of the documents;
follow-up on the agreement settlement;
arrange conclusion of contracts (prepare all the necessary documents);
make agreements with the Legal department, present documents;
prepare presentations in Power Point.

Full administrative support to
Handling business correspondence
Answering phone calls
Making travel arrangements
Oral and written translating
Making presentations